Limiting Access, Employee permissions

Modified on Tue, 09 Nov 2021 at 01:37 PM

You can control every important feature of our software through setting permissions for your employees.  Below we will reference the permission and the capability it provides:

Main Access
1) Superuser: This will grant access to everything in the system except the POS system. Be careful on who gets this as they have the ability to do anything they want, including locking out the main account on the system
2) Business Information: User has the ability to edit basic business information along with Authorize.Net, Twitter, and Facebook setup.
3) Post to Facebook Account: The user can make posts to the facebook account linked to the business
4) Post to Twitter Account: The user can make tweets to the twitter account linked to the business
5) Manage player’s club list: The user can administer all player’s club accounts from your customers
6) Manage event areas: The user can make additions/edits to arenas. Arenas with any scheduled items can not be deleted, only disabled.
7) Manage web look and feel: The user can edit colors and style used by the API library to present your data to your customers.
8) Manage employees: The user can add/edit/delete employee accounts.
9) Send Mass Emails:The user can create and send out mass emails to a list of customers. 


POS and Sales Access

1) View Invoices/Payments: This will allow the employee to view invoices and payments.

2) Manage Registers: This allows the employee to use a POS register to ring up sales, manage invoices, etc.

3) Sales Reports: This allows the employee to view sales reports.

4) View Private Invoices: This allows the user to see private invoices.

5) Product Add Ons: This allows users to edit and add additional products attached to certain items. 



Facility Access

* This will only be viewable to accounts that pay for facility management access

1) Manage news stories: User can add/edit/delete news stories
2) Manage weather alerts: User can add/edit/delete weather alerts. You can use the API to automatically show these alerts on your main website
3) Manage opinion polls: User can add/edit/delete opinion polls. Useful for gathering feedback from your customers.
4) Manage events: User can add/edit/delete events. Useful for booking non sporting events at your facility to make sure the time gets blocked out.
5) View camps: User can see all camps and registrations but can not make any changes
6) Edit camps: User can add/edit/delete camps
7) Edit camp roster: User can manually register a customer for a camp if not being done through the POS system
8) Send mass emails: User can compose messages with the ability to send to all the customers in your system
9) Manage memberships: User can add/edit/delete memberships for your facility.
10) Add/remove members: User can register new members into a membership if this process is not being done through the POS system.

11) Manage Rentals: This allows users to edit and make changes to existing rentals. 

12) Manage Kiosks: This allows users to edit kiosk settings. 

13) Manage Time-clock Entries: Users are able to edit punch in and punch outs for other employees. 

14) Time-clock Reports: Users are able to view the time-clock reports. 

15) Manage Online Rental Settings: Allows users to edit the online rental settings for programs that are available online. 

16) Manage Maintenance Items: This permission allows users to add, edit, and delete maintenance items.  






Season and Statistics Access

1) Manage leagues: User can add/edit/delete leagues in your system. Leagues are used to group seasons
2) Manage seasons/tournaments:
User can add/edit/delete seasons and tournaments
3) Manage schedules:
User can add/edit/delete games for all seasons and tournaments
4) Manage team information:
User can add/edit/delete teams
5) Manage playoffs:
User can add/edit/delete playoff brackets
6) Manage player information:
User can add/edit/delete customers within your system. This is not relevant if a customer is added through the POS system
7) Manage rosters:
User can add/edit/delete players from rosters. They will also have the ability to add new customers through the roster management module
8) Manage referees:
User can add/edit/delete referees in the system. Referees allow you to track officiating for your games
9) Enter Scoresheets:
User can enter scoresheets for games in the system. This permission will not allow any corrections to a game once it has been posted.
10) Revert Scoresheets:
User can revert a posted game so that corrections can be made.
11) Manage featured players:
User can add/edit/delete featured players and provide write-ups about that customer.
12) Manage suspensions:
User can add/edit/delete suspensions of players
13) Review incidents:
User can review incidents and create suspensions on any reports written up during a game.
14) Publish seasons on web:
User can control what information of a season is publicly available. Information for a season is hidden until the user modifies permissions.
15) Manage scorekeeper schedules:
User can specifically assign employees to certain games in the system.
16) Manage referee schedules:
User can specifically assign officials to certain games.
17) Manage insurance:
User can add/edit/delete insurance waivers for players if they are not handled through the POS system.

18) Manage Seasons Reports: Gives access to the reports for individual seasons. 

19) Manage Scoreboards: Allows employees permissions to edit the scoreboards for games.


Make sure you click Save when changing permissions for a user.

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